For Indian spice exporters
Export software for spice exporters
A spice shipment is more than an invoice: a CoA for each lot, the tests the buyer’s market asks for, a Spices Board certificate, the buyer’s specification — and then payment, the RBI date and the eBRC. ExportEazy keeps all of it on the shipment and shows what is still open, and whose job it is.
Updated 28 September 2026
Papers a spice consignment usually carries
These are the papers ExportEazy lists on a spice shipment for each market. Confirm the set with your buyer and CHA for each shipment — requirements change by product, port and contract.
| Document | European Union | United Kingdom | United States | UAE |
|---|---|---|---|---|
| Commercial invoice | ✓ | ✓ | ✓ | ✓ |
| Packing list | ✓ | ✓ | ✓ | ✓ |
| Certificate of origin | ✓ | ✓ | ✓ | ✓ |
| Spices Board certificate | ✓ | ✓ | ✓ | ✓ |
| Certificate of Analysis (CoA) | ✓ | ✓ | ✓ | ✓ |
| Phytosanitary certificate | ✓ | ✓ | ✓ | ✓ |
| Health certificate | ✓ | ✓ | — | — |
Tests buyers usually ask for
What a buyer tests for depends on the spice and the market. The rule named is the one a buyer in the EU is testing against; your buyer’s specification and your lab set the exact list. For your spice and market, open the spice export checklist.
Ethylene oxide (sum with 2-chloroethanol)
The EU and UK test for it on arrival, and a positive result means the consignment is destroyed or returned.
EU: Regulation (EC) No 396/2005 on pesticide residues (ethylene oxide is reported as the sum with 2-chloroethanol)
2-Chloroethanol (reported separately)
Labs report it on its own as well as inside the ethylene oxide figure; buyers ask to see both.
EU: Regulation (EC) No 396/2005 — reported separately as well as in the ethylene oxide sum
Aflatoxins, total (B1+B2+G1+G2)
Asked for on almost every shipment of these; chilli and paprika are checked most often.
EU: Regulation (EU) 2023/915 on contaminants in food
Aflatoxin B1
Reported separately from the total, and the EU sets a lower figure for it.
EU: Regulation (EU) 2023/915 — B1 is set separately from the total
Ochratoxin A
Asked for mainly on chilli, paprika and pepper.
EU: Regulation (EU) 2023/915 on contaminants in food
Sudan dyes (I–IV)
A colouring adulterant, so buyers test the spices bought for their colour.
Lead (Pb)
Heavy metals are on most buyers’ standard panel for ground spices.
EU: Regulation (EU) 2023/915 on contaminants in food
Salmonella
A microbiological check buyers expect on anything eaten without further cooking.
Colour value (ASTA)
Not a legal limit — it is what the buyer is paying for, and the contract usually names a figure.
Pungency (SHU)
Not a legal limit — the heat the buyer contracted for, reported in SHU.
Moisture
Not a legal limit — it is the buyer’s own specification, and it decides whether the goods keep.
One spice shipment, from order to closed
An example: dried red chilli to a buyer in Rotterdam. A shipment is closed when all seven of these are done.
- 1Goods. Two lots of dried red chilli packed into 40 bags; each bag’s lot recorded.
- 2Documents. Commercial invoice under LUT with CRES; packing list from the bags packed; CoA uploaded per lot; Spices Board and health certificates uploaded.
- 3Customs. Your CHA sends the Shipping Bill through a task link; the LEO date is recorded.
- 4Transport. Booking, cut-off and bill of lading number against the shipment.
- 5Money. EUR 30% advance and 70% against documents, each remittance matched to the invoice; the RBI realisation date counted from the Shipping Bill.
- 6eBRC. Both remittances put into an eBRC request, prepared as DGFT’s bulk-upload file for you to upload; the eBRC number recorded when issued.
- 7Incentives. RoDTEP estimated per line from the rate you record — in pilot — or marked not applicable.
How each of the seven is tracked →
What ExportEazy does for a spice exporter
CRES on your documents
Your Spices Board registration (CRES) printed beside the IEC on the invoice, packing list and proforma.
Spice details on every line
Origin, grade, moisture, ASTA colour, pungency (SHU), volatile oil, crop year — kept on the product and printed on the documents.
The shipment’s paper folder
Spices Board certificate, CoA, phytosanitary and health certificates listed as needed, uploaded or not needed, with whose job each is.
Lots and lab results
ProEach lot with its CoA; results entered as the report states them — value, not detected or below LOQ — and confirmed by a person.
Against the buyer’s specification
Pro“Reported 8.2% · buyer reference max 8.0% · needs QA review.” QA release per lot: held, released or rejected, with the reason and a name.
Traceability
ProLot → carton → shipment → invoice → buyer, both ways, for a complaint or a buyer’s audit.
Payment, RBI date and eBRC
ExporterBank remittances matched to invoice and Shipping Bill, the realisation date on the dashboard, and eBRC requests prepared as DGFT’s bulk-upload file.
ExportEazy records results and shows where each rule comes from. The decision on a lot stays with your QA team, your buyer and your lab.
Free tools for spice exporters
- Spice export checklist →
Tests and papers by spice and market.
- Export document generator →
Proforma, commercial invoice and packing list as PDF or Excel.
- FEMA realisation deadline →
When the money must reach India, from the Shipping Bill date.
- eBRC readiness checker →
Match your IRMs to your Shipping Bills.